Работа в Москве, вакансия - Personal Assistant to the International CEO • Москва - id250

Position: Personal Assistant.

Duration: Unlimited, with 3 years target before prolongation or evolution. (6 months trial period).

Location: Dubai, (UAE) with frequent travels abroad.

Working hours: Full time.

RESPONSIBILITIES:

Main tasks:

• Assisting to CEO in his daily activities. (Business, Administrative and private with a 24/7 support).

• Professional translation (written and oral EN-RU)
• Schedules Management (booking, calling, meetings, visits, events, leisures, including online).
• Managing the administrative and private staff of the Principal
• Tasks and deadlines coordination.
• Travel, Transport and Migration management support.
• Reporting (Tasks, Deadlines, Expenses for the Personal Assistant and for the other direct CEO’s employees).
• Identification and management of providers/resources.
• Controlling document flow (Mail, email, invoices, additional documents).
• Preparation of docs, letters, presentations
• Collecting, sorting and reporting analytical research/data.
• Proof-reading and formatting documents and reports.
• Transmission (Sending/Collection) of the documents and receivables.

Executive support & Advanced functions:

• Project management: Dispatching tasks and monitoring their implementation till delivery with live feed reporting. (with possible direct reports up to 8).
• Internal communication in the company. (Employees, Management)
• External communication for the company (Partners, suppliers, clients, Authorities)
• Cooperation with the board of directors, and Group and clients legal entities and teams.

CANDIDATE PROFILE:

Education: Higher

Russian – native, English (Fluent). Arabic, French or Spanish would be a plus.

Experience: Work experience as personal assistant to a Principal or in administrative/support functions for at least 3-5 years.

Previous experience in a Western environment is a plus.

Ability to work in multi-cultural environment.

Skills: Managing time and priorities, communication skills: oral and written speech, with ability to quickly and clearly formulate an idea

PC proficiency (Microsoft Windows, Office 365, with advanced level in Word, PowerPoint and particularly in Excel)

Ability to handle multiple tasks with consistency and efficiency.

Stress resistance, energy, attentiveness, diligence, proactivity

Presentable appearance (businesslike), knowledge and ability to adopt the rules of business etiquette

Skills in analytical work and work with a large amount of information
Having a diploma in translation or linguist will be a plus

Key character PROBLEM SOLVER - RESULTS ORIENTED – ORGANIZATIONAL SKILL – RESPONSIBLE – QUICK LEARNER – DEDICATED – ABLE TO ADAPT TO ALL TYPE OF ENVIRONMENT - HARD WORKER - CONFIDENTIAL

CONDITIONS:

• Employment: UAE laws, immigration working permit, expat status.
• Place of work : Relocation to Dubai, UAE. With possible flights in Region or abroad.
• Timeframe: Reachable by phone anytime. Presence in office or remote work subject to the Principal decision, in meetings anytime from 9am-7pm. Nonstandard working hours including 30 days of holidays per year.

• Salary and bonuses are discussed with successful candidate.
• A computer, a phone and sim-card are provided.