Работа в России, вакансия - Администратор • Бишкек - id365

Position Summary:

The Administrative Officer will oversee daily operations, manage office tasks, and ensure smooth coordination of administrative functions within the embassy. The role involves liaising with internal departments, local authorities, and external stakeholders to support diplomatic and consular activities effectively.

Key Responsibilities:

• Manage office supplies, equipment, and inventory.
• Oversee the maintenance and cleanliness of embassy facilities.

• Organize and maintain official documents, correspondence, and records.
• Ensure compliance with confidentiality and data protection protocols.

• Communicate with local authorities, vendors, and service providers.
• Coordinate logistics for official events, meetings, and travel.

• Assist with onboarding and managing local staff contracts.
• Maintain attendance records and leave schedules for embassy staff.

• Handle petty cash, process invoices, and track expenses.
• Support the preparation of budgets and financial reports.

• Organize embassy events, receptions, and cultural programs.
• Manage invitations, RSVPs, and event logistics.

• Ensure adherence to diplomatic protocols during official visits and events.
• Assist with accreditation processes for new staff.

• Maintain office communication systems, including email, phones, and internet.
• Support staff with basic IT troubleshooting.

• Assist in crisis management and emergency response as required.
• Perform additional tasks assigned by the Embassy Head or senior diplomats.

Qualifications:

• Bachelor’s degree in Business Administration, International Relations, or a related field.

• At least 3-5 years of administrative experience, preferably in a diplomatic or international organization.
• Familiarity with local laws and regulations in Kyrgyzstan.

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication in English and Russian (Kyrgyz and Arabic are a plus).
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.

• Professionalism and discretion in handling sensitive information.
• Attention to detail and problem-solving skills.
• Cultural sensitivity and adaptability.