Работа в России, вакансия - Administrative Assistant • Алматы - id302

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves performing a variety of tasks, including managing schedules, handling communications, and assisting with office management tasks. Students and fresh graduates may apply for this position.

Key Responsibilities:

• Office Support: Provide general administrative and clerical support.
• Scheduling: Manage and maintain executives' schedules, including arranging meetings, appointments, and travel arrangements.
• Communication: Handle incoming and outgoing communications, including phone calls, emails, and correspondence, ensuring timely and accurate responses.
• Document Management: Prepare and edit documents, reports, and presentations, maintaining accurate records and filing systems.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Office Management: Assist with the day-to-day operations of the office, including ordering supplies, managing office equipment, and ensuring a tidy work environment.
• Data Entry: Accurately enter and update data in databases and systems, ensuring data integrity and confidentiality.
• Customer Service: Greet visitors and provide assistance, ensuring a positive and professional experience for all guests.
• Event Planning: Assist in planning and organizing company events, meetings, and conferences.
• Special Projects: Support various special projects and initiatives as needed, contributing to the overall efficiency and success of the team.

Qualifications:

• Education: High school diploma or equivalent required Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Skills:
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle multiple tasks and prioritize effectively.
  • Attention to detail and problem-solving skills.
  • Professional demeanor and strong customer service skills.
  • Ability to work independently and as part of a team.
  • Discretion and confidentiality.
  • Good knowledge of Chinese and English -must.

Working Conditions:

• Work Environment: Office-based with standard working hours occasional overtime may be required.