Jobs, fresher vacancy - Administrator • South West England

Company: Haseltine Lake Kempner

South West England

Renewals AdministratorWho we are: HLK are an IP powerhouse comprising over 200 people in 7 locations, providing a full suite of IP services advising across the globe and in all technical and scientific disciplines. We secure intellectual property rights for our clients, who are at the forefront of technological development in the electronics, engineering, chemical and biotechnology sectors. Why work for HLK: Our clients expect only the best from us and that is what we deliver. The work here is progressive and challenging yet rewarding. We’re aware that our people are at the heart of everything we do, it’s why we invest in each employee’s professional development, run a yearly wellbeing programme and not only listen to feedback, but act on it. This is an excellent opportunity with a firm that recognises and appreciates that you’ll be an integral part of our Renewals team. We are looking for a professional who is systematic and logical in their approach to decision making, working in a steady, thorough and deliberate manner. If you are enthusiastic with a proactive attitude and a keen eye for detail we would like to hear from you. We offer a collaborative team structure where your ideas are valued and listened to, a competitive salary and a working pattern that provides the ultimate life/work balance. If you have a friendly demeanor and a can-do attitude please see the job outline below for further details.Key Responsibilities (this list is non-exhaustive)Updating and processing data within a case management systemAccurately input and update key information related to patent renewals, including deadlines, client details, and case statuses, while ensuring all records comply with internal processes and legal requirements.Issuing renewal reminders via emailPrepare and send timely renewal reminders to clients, ensuring they are aware of upcoming deadlines and providing clear instructions on the renewal process to avoid lapses in protection.Monitoring reminders received from overseas agentsTrack and review renewal reminders sent by international agents, ensuring these align with local and global deadlines and escalating discrepancies or concerns when necessary.Updating case recordsMaintain accurate and up-to-date records in the case management system, reflecting actions taken, client decisions, and correspondence for a clear audit trail.Checking draft invoicesReview draft invoices for accuracy, ensuring all charges for renewals, filings, or agent fees are correctly calculated and documented before they are issued to clients.General admin supportProvide administrative assistance to the wider team, including managing correspondence, organising files, preparing reports, and supporting ad hoc tasks to ensure the smooth operation of the renewals process.Successful candidates will have:Excellent communication skills, both verbally and in writingA positive, flexible and can-do attitudeGood organisational skillsGood attention to detail with the ability to prioritise and work to deadlines Ability to maintain focus on repetitive tasksTo apply, please click on the ‘Apply for this job’ button and follow the instructions. If you would like to discuss this role further please contact Amy Lister (HR Administrator) on 0117 910 3200 or you can email us at careers@hlk-ip.com. Powered by JazzHR